Adopted Budget (Final Document)

Facility Rentals

010.2150

Division Description The Facility Rentals program is responsible for event management, facility leases, and daily reservations for use of the City’s park and recreation amenities. Customer activities include social and business events at the Community & Cultural Center (CCC), City-wide events, meeting use of the Council Chambers, and use of the City’s athletic fields by local youth athletic associations among many others. The Division is responsible for overseeing the operations and maintenance agreement for management of the City’s Outdoor Sports Center. The facility is a driver for sports tourism for the City with nearly 230,000 visits annually pre COVID-19. Balancing cost-recovery with community access and affordability is the foundation for all recreation service delivery. The Facility Rentals program strives to balance local and regional use in order to ensure that the Morgan Hill community’s recreation facility needs are satisfied, while at the same time encouraging individuals and groups from the Bay Area to utilize the City’s facilities. This provides the City with an opportunity to serve its local athletic groups and generate additional revenue from large tournament rentals, including local sales and transient occupancy taxes. The Facility Rentals team continually evaluates facility usage, user demand, and Public Services Department program needs. The team is always working on increasing rental of facilities during underutilized time periods. Two timeframes of focus are Friday evenings and weekdays. The team will also work toward increasing utilization by balancing program and rental activities within the CCC. FY 2020-21 and 2021-2022 Accomplishments  Reopened the Community Center with Covid-19 safety protocols in place after being closed for over a year  Reviewed all rental fees and implemented a fee increase in January 2022  Implemented online reservations for picnics, fields, and tennis courts  Saturday evening rentals of the large banquet rooms continued to be booked a year and a half in advance  Completed capital projects including new dance floor and hallway carpets at the CCC to improve customer satisfaction and increase revenue  Supported the new Outdoor Sports Center operator in operating through the COVID-19 Pandemic  Secured a new 6-year lease agreement with Uplift Family Services at the building previously occupied by Gavilan College at the Community and Cultural Center  Secured an on-going church rental at the Community Playhouse and Council Chambers, freeing up the El Toro room on Sunday afternoons for community and public rentals  Entered into a new 3-year lease agreement with South Valley Civic Theatre for use of the Community Playhouse

222 PUBLIC SERVICES