City of Morgan Hill Public Safety Master Plan

more effectively manage that workload. We strongly urge the city and police department to accept those recommendations.

Should the city and police department choose to do so, the recommended staffing and organizational structure for the department should serve as a baseline for future staffing needs. Biennially, the department should conduct a similar workload analysis, and use the Rule of 60 as a guide in determining whether sufficient proactive time exists for the department to engage in “ Community Policing Principles. ” As well, an analysis of how the officers are spending their time should be conducted. For instance, in reporting on the Rule of 60 in Section 3 of this report, we noted that an extensive amount of “out-of-service time” was recorded. Much of that time can be attributed to writing reports or other administrative duties in the station. As noted in the report, this issue must be addressed. Doing so will ultimately assist the city in identifying the true workload of the department and thus, what the appropriate staffing level will be in future years. While raw numbers such as (1) changes in the rates of community based (other-initiated) calls for service, (2) response time to Priority 1 calls (high priority), and (3) reported Part 1 (serious) crime rates cannot be substituted for the measurement of workload as was conducted with this study, data associated with these three factors may assist the city in determining the need to conduct a comprehensive workload study should the city opt not to establish a time-based schedule for such. For instance, should the above three data sources increase by 10 percent over the 2015 baseline, the city may choose then to conduct a formal study. You will note that we do not include simple population increases or annexation of land mass that grows the footprint of the city. That is not to suggest that these will not have an impact on demands on the police department, but simply to state that the demographics of an increased population and the land use for the annexed area will be more telling of the need for increased staffing than raw population or land mass increases. Increased workload demands on the police department from population and/or land mass increases will be more accurately captured using the Rule of 60 model.

As a result, CPSM maintains that a workload study utilizing the Rule of 60 model in measuring workload is the most effective method of determining future staffing needs.

Police Operations and Data Analysis Report, Morgan Hill, California

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