Development Services Review. Final Report. Zucker July 2016

tool for staff. Subsequent cycle has been reduced by half, which streamlines the review process. We have suggested processing time frames from the point of CEQA determination to PC Decision for Exempt and Negative Declaration projects, which are typical performance standards established in other California communities we have studied. The suggested standard provides staff with 35 calendar days to get a project scheduled and considered by the PC, from the date a project is deemed to be Exempt and 55 calendar days for projects where a Negative Declaration is proposed. We have not proposed standards for where a Mitigated Negative Declarations is proposed or Environmental Impact Report or Study is required. We also suggest a Performance Standard of 80 calendar days from the point of CEQA completeness determination to Council decision for projects that are Exempt or where a Negative Declaration is proposed, which provides staff with 25 calendar days following PC to get the project scheduled and considered by Council. All Performance Standards should be set up in the TRAKiT System and proactively tracked, monitored and reported on, as we have recommended throughout this report and met 90% of the time. The suggested Performance Standards for staff reviews for up to three cycles, coupled with our suggestions to create more structured DRB meetings should help applicant’s prepare requested revisions timely and help streamline the overall process. By formally establishing the above suggested Performance Standards for Completeness Reviews, Three Cycles of Staff Review and overall processing timeframes for all planning applications the City will be better able to gauge the efficiency and effectiveness of planning application by tracking monitoring and evaluating the success of Performance Standards, and ensuring that they are met 90% of the time.

160.

Recommendation: The review times for Planning applications

should be set as shown in Table 23 and be met at least 90% of the time.

Morgan Hill, California

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Zucker Systems