FY 2021 2122 ADOPTED OPERATING AND FY 2021 2526 CIP BUDGETS

 Administrative Services Agreement to provide Agency Board clerk services, including agendas and minutes Council Services & Records Management (continued) • Continued partnership with the United States Department of State, Passport Agency as a Passport Acceptance facility processing over 1,950 passport applications during the federal fiscal year and acknowledged by the United States Department of State, Passport Agency as a facility that is performing at an outstanding level and provides an excellent service to the community FY 2020-21 and 2021-22 Activity Goals • Update and implement the City’s Retention Schedule (Fiscal Sustainability, Preserving and Cultivating Public Trust, Protecting the Environment) • Continue to provide tours of City Hall and Council Chamber to the various schools and youth groups within the community (Supporting our Youth, Seniors and Entire Community, Preserving and Cultivating Public Trust) • Continue partnership with the Santa Clara Valley Habitat Agency (Advancing Regional Initiatives) • Continue representation of Morgan Hill through participation in regional associations relating to Council Services and Records management such as: MMANC (Municipal Managers Association of Northern California), Northern Division CCAC (City Clerk’s Association of California), IIMC (International Institute for Municipal Clerks), and Northern Division ARMA (Association of Records Managers and Administrators) (Advancing Regional Initiatives) • Continue to respond to Public Record Requests in a timely manner (Preserving and Cultivating Public Trust) • Continue to provide the City Council agendas to the public in a variety of media (Preserving and Cultivating Public Trust, Community Engagement and Messaging) • Continue community engagement efforts as part of the Communications and Engagement Function (Preserving and Cultivating Public Trust, Community Engagement and Messaging, Enhancing Diversity and Inclusiveness) • Implement electronic document management and workflow system (Preserving and Cultivating Public Trust) • Implement DocuSign electronic signatures (Preserving and Cultivating Public Trust) • Implement new agenda management system (Preserving and Cultivating Public Trust, Community Engagement and Messaging)  Property Use Agreement providing office space for the Agency Office

Financial Comments Costs for positions are distributed between the Council Services and Records Management and Elections budgets.

141

ADMINISTRATIVE SERVICES