Adopted Budget (Final Document)

Police Support Services

010.3225

Division Description The Police Department Support Services Division encompasses a variety of functions that support the overall operations of the Department as well as providing customer service at the front counter of the Police facility. The functions included in this division are Records, Property/Evidence Management, and Dispatch Services. Dispatch Services has a separate program budget. Police Records Specialists perform numerous support functions in addition to serving as the repository for all police records. They are responsible for accurate data entry and maintenance of reported police activity in all systems, including in-house records management systems and county, state, and federal database systems. Police Records Specialists process criminal and traffic warrants, handle custodial and non-custodial bookings, and prepare criminal case filings to be forwarded to the District Attorney’s Office for prosecution within mandated time restrictions. Police Records Specialists handle report requests and a wide variety of other administrative duties, such as Live Scan fingerprinting and the annual update of information collected from registrants who are required to report to the police facility. The Evidence Technician oversees the storage and processing of property and evidence pursuant to rigorous state requirements. They are responsible for the receipt, cataloging, safe storage, and maintaining the integrity of evidence, found property, and property for safekeeping. The responsibilities of this position have become increasingly complex due, in part, to factors related to legislative mandates, hazardous material storage, the protection and preservation of biological/ DNA-related material, security, and chain of custody. FY 2020-21 and 2021-22 Accomplishments  Continued participation in countywide Criminal Justice Information Control (CJIC) decommission and replacement solution  Recruited and hired a Police Records Specialist to fill vacant position  Morgan Hill Police was the first agency in the county to electronically submit records to the Santa Clara County District Attorney’s Office and is actively engaged with other criminal justice partners to transmit records electronically  Continued improving processes to reduce paper waste  Participated in sharps disposal/prescription medication drop off program (Developed safety protocols and procedures aligned with the County’s Shelter in Place Order to facilitate social distancing and minimize the spread of COVID-19)

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