Development Services Review. Final Report. Zucker July 2016

1. An application is submitted to the Development Services Technician (DST) or Planner on Duty (POD) at the Front Counter along with the required fee, and application materials, anytime Monday through Friday.

See our above recommendations regarding the creation of a fillable application and rejecting incomplete applications.

Submittal requirements for formal applications vary depending on the application type and staff has created submittal checklists to guide application processing and submittal screening, which is good. Submittal materials generally include a completed, signed application, application fee/deposit, environmental assessment form, habitat plan, storm water post-construction development standards, when applicable, preliminary title report, varying number of full sized sets of plans and reduced sized plans, (e.g., depends on application type) one cd containing all plans in .pdf format, legal description, when applicable, public hearing requirements (e.g., surrounding property owner list, stamped addressed envelops, mailing affidavit, public notice signs), justification letter, operations letter, when applicable, Additional submittal requirements are required depending on the application type. 148. Recommendation: The Planning Commission and City Council approval process should be included in the TRAKiT system to provide for online submittal, payment and electronic review and processing.

2. Steps 2 through 7 are generally the same as those outlined in the Conceptual Plan Review process outlined above.

8. Depending on the day the project is submitted (e.g., Tues-Friday), it may remain unassigned for up to 7 days because the Director assigns projects on Tuesdays at the weekly staff meeting. Unassigned projects submitted on Tues- Friday are given to the Senior Planner in charge of the DRC to take to the Wednesday DRC to introduce it to DRC members. See our above recommendation to assign projects immediately. Also see our discussion under the “DRC” heading about eliminating the practice of the Senior Planner taking unassigned projects to a DRC meeting to introduce them and other recommended DRC improvements.

Morgan Hill, California

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Zucker Systems