Development Services Review. Final Report. Zucker July 2016

9. The project is discussed at a second DRC meeting, where applicable. DRC comments are emailed to the assigned project planner and the MSA and copies are placed in the file. Comments are not uploaded into the Tide Mark system. As described above, DRC reviewers are given 14 days to review new projects. The Department has not formally established Performance Standards for up to three review cycles. We noted that the 14-day deadline is not always observed by reviewers, particularly Engineering. 149. Recommendation: Performance Standards should be established for the PC and CC approval processes for up to 3 review cycles and included in the TRAKiT system so that they can be tracked, monitored and reported on quarterly. See our above recommendation about using the new TRAKiT System to record, store and transmit all DRC review comments for all planning application types . The assigned project planner forwards a letter to the applicant by mail/email that includes DRC comments/conditions and outlines deficiencies that need to be corrected so that processing can continue. The staff review and application completeness cycle continues until the application is acceptable for further processing. 150. Recommendation: The TRAKiT system should include templates for staff review and other standard correspondences. 10. If the project is in acceptable form to continue processing, the assigned project prepares a scope of work for Initial Study per the California Environmental Quality Act (CEQA) for non-exempt CEQA projects and notifies that applicant that he/she must complete a Phase I soils report at their expense and submit the report as soon as it is completed. The cost of the Initial Study work effort is determined and applicant is notified that they must submit funds to cover the cost of the City’s CEQA Environmental Consultants performing work, including a 15% administrative fee that covers staff’s time managing the consultant. See the “Performance Standard” heading below regarding our recommended standards for PC and CC processes.

Morgan Hill, California

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Zucker Systems