Development Services Review. Final Report. Zucker July 2016
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Recommendation
Responsibility
Priority
Phase One Actions
Phase Two Actions
Page
and HR
Include agenda items for Tuesday weekly meeting Regular meetings between planners and engineers Clean and organize cubicles visible from public realm Ensure that counter computers are in good working order Consider changing title for the Community Development Director
Community Development Director
111.
100 3
X
Community Development Director and Public Works Director Community Development Director
112.
100 2
X
113.
101 3
X
Assistant City Manager
114.
101 2
X
City Manager
115.
102 2
X
Community Development Director
116.
104 1
X
Empower the planners
Community Development Director
117.
112 2
X
Create staffing model using fee study data
Training for Central Reception function to filter calls
City Manager
118.
113 2
X
Policy Issues
Establish performance standards for expedited review Distribute PC packets 7 calendar days before the meeting Planning Commission to work toward electronic materials Bi-annual joint study sessions between PC and City Council
Community Development Director
119.
115 1
X
Community Development Director
120.
117 2
X
Community Development Director
121.
117 2
X
Community Development Director
122.
118 2
X
Community Development Director and PC chair Community Development Director
123.
118 2
X
Identify training needs for Planning Commission
124.
119 3
X
Provide presentation training for planners
Community Development Director
125.
120 2
X
Update policy and procedures manual
Provide weekly updates to staff on Zoning Code update
Community Development Director
126.
120 2
X
Document and communicate code interpretations Community Development Director
127.
121 2
X
Process Issues
Include Preliminary Plan Review process in TRAKiT
Community Development Director
128.
126 1
X
Community Development Director
129.
127 2
X
Reject incomplete applications
Develop performance standards for Conceptual and Preliminary Plan review
Community Development Director
130.
127 1
X
Community Development Director
131.
127 2
X
Assign project assignments to Senior Planner
Community Development Director
132.
128 2
X
Transmit DRC comments by email
DRC comments to be documented and stored in TRAKiT DRC to only use standard conditions that actually apply to the project
Community Development Director
133.
128 1
X
Community Development Director and DRC members Community Development Director
134.
128 1
X
135.
129 2
X
Create worksheet for DRC comments
Include Director Administrative Approval process in TRAKiT
Community Development Director
136.
131 1
X
Community Development Director
137.
132 1
X
Develop performance standards for
Morgan Hill, California
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Zucker Systems
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