FY 2018-19 and 2019-20 Adopted Operating and CIP Budget

Facility Services

010.2150

Division Description The Facility Services Division is responsible for event management, facility leases and daily reservations for use of the City’s park and recreation amenities. Customer activities include social and business events at the Community & Cultural Center (CCC), City-wide events, meeting use of the Council Chambers, and use of the City’s athletic fields by local youth athletic associations among many others. The Division is responsible for the concessionaire agreement for management of the City’s Outdoor Sports Center. The facility is a driver for sports tourism for the City with nearly 230,000 visits annually. Balancing cost-recovery with community access and affordability is the foundation for all recreation service delivery. The Facility Rental Team strives to balance local and regional use in order to ensure that the Morgan Hill community’s recreation facility needs are satisfied, while at the same time encouraging individuals and groups from the Bay Area to utilize the City’s facilities. This provides the City with an opportunity to serve its local athletic groups and generate additional revenue from large tournament rentals, including local sales and transient occupancy taxes. The Facility Rental Team continually evaluates facility usage, user demand and Community Services Department program needs. The team is always working on increasing rental of facilities during underutilized time periods. Two timeframes of focus are Friday evenings and weekdays. The team will also work toward increasing utilization by balancing membership, program and rental activities within the CCC. FY 2016-17 and 2017-18 Accomplishments • Reviewed all rental fees and implemented a small increase in January 2017 • Increased rental revenue by focusing on customer service and streamlining the rental process for customers • Saturday evening rentals continued to be the most requested and are consistently booked up to a year in advance • Implemented transition strategy for future management and marketing structure of the Outdoor Sports Center • Reviewed and renewed lease agreement with South Valley Civic Theater at the Community Playhouse

COMMUNITY SERVICES 169