Development Services Review. Final Report. Zucker July 2016

Table 19 FY 15/16 Current Planning Case Processing Resources Applications Processed Per Planner Resource

Existing Staff Resources

Distribution of Time

Counter/Buil ding Permit

Current Planning (Standard case processing)

RDC S Upke ep

RDCS Applicati ons

Review & Business License Review

No. of Cases

Positions

FTE

Asst. CM for Community Development

1

.35

-

-

-

0

Community Dev. Director

1

.05

.05

-

.05

7

Full Time Senior Planner

1

.40

.60

-

-

6

Full Time Senior Planner- RDCS Full Time Senior Planner – Long Range Associate Planner - TRAKiT Development Services Tech

1

.10

.05

0.35

0.40

3

1

.05

.10

-

-

1

1

.25

-

-

-

10

1

.10

.80

-

-

1

Municipal Services Assist.

1

0

-

-

0

0

Annuitant Contract Planner (counter)

.35

.35

.65

-

-

7

Annuitant Contract Planner .35

.50

-

-

-

7

Contract Planner – Expedited Review Cases Contract Planner – Expedited Review Cases

.325

.325

-

-

-

3

.325

.325

-

-

-

2

New Associated Planner

1

.15

.35

-

0

3

10.3 5

Totals

2.95

2.6

.35

.45

50

Planning Applications: Table 12 indicates there were 152 planning applications in 14/15 with a five-year average of 139 cases. There were 26 development agreements in 14/15 with a five-year average of 22 cases. Using this resulted in a total of 178 cases in FY14/15 with a five-year average of 161 cases. As can be seen in Table 19 above, there are 2.95 staff available to process these current planning cases. Using the higher number, this results in 60 cases per planner or 1.16 per week. A national study was conducted a few years ago that showed that the national caseloads per planner per

Morgan Hill, California

110

Zucker Systems