Development Services Review. Final Report. Zucker July 2016

year range from 35 to 275.We believe the current Morgan Hill 2.95 planners should be sufficient for the workload.

Counter/Building Permit Review/Business License Review: Table 12 indicates there were 273 business licenses in FY14/15 with a five-year average of 266. There were 684 building permits for FY14/15 with a five-year average of 511.As can be seen in Table 19 above, there are 2.6 staff available for this function. Using the higher number results in 957 cases or 368 cases per planner per year. This results in 7.97 cases per week or 1.4 cases per day per planner which appears to be a workable number. Table 20 below shows another way to look at the staff planner FTE resources, the number of applications submitted and number of applications per staff planner for the five-year period shown. Because the Table does not include Assistant CM, CDD resources, the number of applications per planner shown is higher than if these resources were included.

Table 20 FY 15/16 Current Planning Case Processing Resources Applications Processed Per Planner Resource

Staff Dev. Serv. Tech FTE’s

Total Planner FTE Resources (Staff Planners, Tech, Contract Planners)

Applications per Planner FTE Resources

Staff Planner FTE’s 2

Contract Planner FTE’s

Fiscal Year

Current Planning Applications 1

10/11

4

1

0

5.0

140

28

11/12

3

0

.5

3.5

152

43

12/13

3

2

.5

5.5

140

25

13/14

4

1

.5

5.5

196

36

14/15

5

1

.5

6.5

178

27

1 Includes Development Agreements and all planning application types 2 Excludes Assistant City Manager for CDD and CD Director Resources

As the above table shows, the number of applications per Planner was the highest in FY 11/12, since there were less planner resources that year. The number of applications per planner for the other years shown is below the average national average for every fiscal year, except FY 13/14.

Although we received considerable negative feedback about lengthy processing timeframes, it appears that some of the processing challenges are likely related to the

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Zucker Systems